### Generating Batch Files

A batch file is a specifically formatted text file containing information about your bank account, documents to be paid, and buyers bank accounts requisites, as well as some special information required by a particular bank.

To view the list of batches, select Commerce Director - Bank Transfers - Batches.

The list of batches displays the following:

- ID - a batch numerical identifier automatically assigned in Parallels Business Automation - Standard.
- Date - a batch generation date.
- Total sum - a total amount of all documents included in batch.
- Incl. documents - a number of documents included in a batch.
- Status - a batch current state:
  - New. A batch file was not generated yet. A batch is open for adding or removing documents.
  - Waiting for bank response. A batch file was generated, and a batch is currently closed for any changes since it is supposed that a batch file was already submitted to a bank and payment processing was started. To change a batch, it is necessary to reopen it.
  - Processing bank response. A bank response on transfers ordered in a batch file was received and one or more (but no all) documents containing in a batch were manually approved or declined in accordance with a bank response. A batch file in this state cannot be reopened or deleted.
  - Completed. A batch becomes completed when all documents containing in a batch file were processed (transactions were approved or declined) in accordance with a bank response.
  - Deleted. All documents included in this batch were dismissed and moved back to the To be Batched list. Information about deleted batches is being saved in Parallels Business Automation - Standard database, and you can view it at any moment. Deleted batches cannot be activated back, they stay only as archive records.

Note: By default, the list of batches shows only not processed (in the New status) and being processed (in the Waiting for bank response or Processing bank response status) batches. Deleted and Completed batches are hidden. To view hidden batches, please select the needed batch status from the Status menu next to the Search bar and click the Go button.

To generate a batch file:

1. Select a New or Waiting for bank response batch by clicking on its ID or creation date.
2. Select the Summary tab from a batch properties that appear.
3. Generate a batch:
   - If a batch is in a New state, click the Generate batch file button.
   - If you want to change a batch composition and then generate a new batch file, (a batch is in a Waiting for bank response state), first click the Reopen button to release a batch for editing. As a batch becomes New , you can add (click the Add documents tab) or remove documents (click the Included documents tab). To generate a new batch, click the Summary tab and then click the Generate batch file button.

   A batch file will be generated in a few seconds and you will be offered to save it. We recommend that you save all the batch files on your local computer or somewhere else in a safe place.

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